%PDF-1.4 % Richard A. and Susan F. Smith Campus Center, Room 864 Some staff may have delegates set up to create their expense reports. Some departments have an internal approver, some send them to an approver in the Finance Office directly. endstream endobj 36 0 obj <>stream Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. For the most current Travel and Reimbursement Guidance, click here. WebVendor Training: RFP Essentials. 0000343047 00000 n startxref 0000010511 00000 n _________________________________________________________________________. WebLog in to Concur at travel.harvard.edu/concur. NOTE: See policy clarifications to the right. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Find class information here. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. 0000012615 00000 n The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s 0000077189 00000 n To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. Log in to Concur at travel.harvard.edu/concur . The complete Sponsor Travel Policy is atOSP Policies. Learn more and register on the Harvard Training Portal. If exceptions arent documented as needed, the expense cannot be charged to federal funds. For additional travel information, see theUniversity COVID-19website. Job specializations: Finance. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. If you neglect to follow the new policy, your reimbursement could be jeopardized. Accounting. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. There are minor exceptions to these regulations. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Have theNon-employee vendorcomplete the. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. 0000002863 00000 n For U.S. travel outside of themetropolitan area of Boston. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. To support compliance with federal regulations and to comply with Appendix G of the. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Can I book my personal travel through Concur? Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Copy and paste this code to your website. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Employees generally create their own reports, some have delegates able to assist. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. 0000217245 00000 n 1585 Massachusetts Ave. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000004964 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. Accounting and 0000006731 00000 n If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. Map IT This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign Log in to Concur. 0000003453 00000 n 0000036762 00000 n 0000003323 00000 n The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. and Business Expense Policy. Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. 0000114869 00000 n 0000151766 00000 n HLS cannot pay late fees on Corporate Cards. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. First class is not an allowable expense. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 81 0 obj <>stream 0000003960 00000 n hTP1n0 WebWelcome to the online Refund Request Form. Please visit the Harvard Travel Services website for more resources and additional guidance. Full Time position. 0000004660 00000 n Travel Policy. 0000006320 00000 n endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000005911 00000 n Job #22251-6 Part-time (30 hrs/wk.) Harvard Travel Policy. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. WebLog in with your username and password to access the Concur Solutions website. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. 0000110232 00000 n Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy attending a research related meeting or research collaboration with another lab. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement 0000012308 00000 n Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities 0000013456 00000 n If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. hybrid schedule to be determined. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Amount Requested *. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. All employee reimbursements are now processed through Concur. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. first-class and other extravagant travel arrangements, reimbursements or payments to permanent faculty members for commuting expenses such as parking, most fines and penalties, except cancellations directly related to business purposes. 0000006484 00000 n WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Concur Travel Capture travel no matter where it's booked. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. 0000138551 00000 n Make sure your Non-employee vendor appears in the Supplier Portal. 0000002442 00000 n endstream endobj 41 0 obj <>stream 0000008483 00000 n How our solutions help We give businesses the power to 0000052164 00000 n 0000004262 00000 n Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. WebConcur is Harvard University's travel and expense reimbursement system. 0000220341 00000 n Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. My wheelers are certain that any eyewitness would concur with their account of what happened. 0 Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. 21 0 obj <> endobj m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. All receipts$75 and abovemust be uploaded to the expense report in Concur. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. 0000110418 00000 n 0000004215 00000 n Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue Listed on 2023-01-10. 0000051677 00000 n 0000008642 00000 n As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Sign the form! Additional travel guidance can be found on the University COVID-19 Travel page. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff.
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